Logistics
How to size an event without pre-ordering merch
The size-guess spreadsheet is where merch budgets go to die. Here is how to guarantee everyone gets their size without buying a wall of inventory you'll never move.
Why pre-ordering always misses
Every planner knows the drill: estimate the size curve, pad the mediums, over-order to be safe, and still run out of the size half the room actually wants. You end up with a supply closet of unclaimed larges and a rush fee for the reprint. The problem is structural — you are guessing demand weeks before anyone shows up.
Print to demand instead
A live station removes the guess entirely. We bring a range of sizes in the pieces you chose, and each employee picks their own on the spot. If 60 people come, roughly 60 pieces get made, each in the right size. No leftover inventory, no reprint, no closet.
How we stock the station
We stage blanks across the full size range and top up the popular sizes as the event runs. For pieces like Bella+Canvas 3001 tees and standard hoodies, that range is deep and reliable. You give us a rough headcount and we bring a comfortable buffer — you only pay for what actually gets printed.
The bottom line
You get a 100% fit rate and near-zero waste, which is something no pre-order can promise. It is the single biggest reason people-ops teams switch to live printing and never go back.
Straight answers
Related questions
What if more people show up than expected?
We stage a buffer above your headcount estimate, so a bigger-than-planned turnout is handled. Give us your best guess and we bring room to spare.
Do we pay for the buffer stock?
No — you pay for pieces actually printed. The buffer just ensures nobody in a popular size gets left out.
Start a quote
Tell us about the event once.
Share the date, city, headcount, and the pieces you have in mind. We come back with a station plan, staffing, and a real number — not a fill-in-the-blank price sheet.
Prefer to talk it through? Call (562) 614-4800.